The Health Insurance Portability and Accountability Act of 1996 was implemented to protect individuals’ protected health information (PHI), and has since been modified over the years, most recently in January 2013, to strengthen the privacy and security protections established under the act.  This includes anyone who collects or has access to PHI.

Employers, are you listening?  Because this includes you.  Stiff civil and criminal penalties will result in the event of non-compliance.

DigitalDrawer is the Electronic Document Management (EDM) solution from AscendoSoft which allows you to store, organize, and manage your business documents (including your employees’ PHI).  HIPAA compliance will be significantly enhanced with the following features:

Maximized Security with Uninterrupted Workflow
Role-based security is critical in any EDM system and is essential to HIPAA compliance.  DigitalDrawer allows your organization to group similar users to ensure access to specific documents is controlled.  For instance, an administrative group may be able to add digital or scanned documents and another user with permissions may perform additional work with those documents such as indexing, annotation, and redaction all without interruption of the workflow stream.  DigitalDrawer administrators are also able to track all user activity which allows for unauthorized access detection.

File Encryption
HIPAA security standards require that measures be taken to prevent unauthorized access to sensitive information that is transmitted over a network whether it be internal or public.  Each document filed in DigitalDrawer has a unique name which ensures they are not traceable to personal information.  Additionally, all documents stored in DigitalDrawer use the AES 128-bit encryption (the Advanced Encryption Standard which has been adopted by the U.S. Government and is now used worldwide).  This ensures data is taken from its readable form and encrypted to make it unreadable except to DigitalDrawer users with access.

Sensitive information can be easily blacked-out or redacted to secure PHI before emailing, printing or exporting.

The newly effective changes in HIPAA give individuals the right to have their provider restrict disclosure of certain PHI documents.  DigitalDrawer organizes and manages documents for easy selection and retrieval.

Backup and restore capabilities within DigitalDrawer allow your organization to further safeguard PHI in the event of a systems failure.  Automated backups not only provide peace of mind, but also ensure continued security and access of information.

DigitalDrawer from AscendoSoft is user-friendly, cost-effective and can be rapidly deployed which will get your organization up and running with improved HIPAA compliance in no time.